Ladok (Doctoral Education)
Ladok is the University’s study documentation system.
What is documented in Ladok?
The Higher Education Ordinance governs what can be added in the system. There is also a special ordinance concerning the reporting of university studies etc. (SFS 1993:1153)
Regarding doctoral education, Ladok documents information concerning:
- Admission, and the degree which granted you access
- Course registration (see below)
- Supervisors
- The doctoral student's activity and how this has been funded (more information below)
- Completed courses
- Registration number for the individual study plan
- Credit transfers
- Non-completion of the doctoral education
- Approved doctoral thesis/licentiate thesis
- Degree
Course registration
Registration for doctoral courses opens on the Monday of the week before the course starts and remains open until the last day of teaching.
Questions about Ladok
Questions about Ladok are answered by the Student Affairs Department, you can contact them by:
- Login and register a case in Helpdesk
- Send your inquiry to forskarladok@hh.se
- Visit Service Center in the glass corridor (B Building). Open Monday to Friday 8.00–16.00.
Activity and funding
Twice a year, all doctoral students' study activity and funding must be reported in Ladok. The information is used partly by Statistics Sweden (SCB) and by the University for follow-up purposes.
Activity
Activity in Ladok is calculated as a percentage of full-time. If you devote all your working time to doctoral education during a semester, 100 per cent activity must be reported for that semester. If you have 20 per cent departmental duties during a semester you report 80 per cent activity. Ladok has a calculation aid so you only need to know the date and per cent and Ladok will calculate the degree of activity for you. Short periods of absence are not taken into account. The total activity during four years of education is 800 per cent, that is, eight semesters of 100 per cent.
Funding
For each semester, the type of funding you have as a doctoral student is also reported. Examples of funding can be if you have been employed at the University as a doctoral student, other employment at the University, employed at another university, employed in the healthcare sector or employed by a company. This information is also reported in per cent.
